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Microsoft Teams + SharePoint = Better together - AMA
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Nov 16, 2023
Join us on September 10 with Gokan Ozcifci on Ask Me Anything show to learn SharePoint and Microsoft Teams are better together. ABSTRACT Microsoft technology is moving at a rapid pace, join my session for building step-by-step, common Microsoft Teams collaboration advantages and perform live Teams usage scenarios. By using channels, tabs, bots, the command bar, extensibility options with PowerApps and Team's modern collaboration features, watch how your collaboration goes from meh to magnificent. With this session learn how to utilize Team's features to quickly, comprehensively, and effectively to create the HUB for collaboration among your users and solve important real-world issues that require an immediate, rich-featured collaboration platform GUEST SPEAKER Gokan is an independent SharePoint and Office365 consultant for Neoxy where he assists customers with building innovative, intelligent, and responsive cloud-driven solutions. With the Mobile first, Cloud first ideology, his goal is to empower every person and organization to do more with the Microsoft cloud and the ecosystem is perfectly aligned to accelerate this. Creativity, automation and perspective are what he loves most when using the Microsoft cloud, so every customer can be more agile, responsive and competitive. C# Corner - Global Community of Software and Data Developers https://www.c-sharpcorner.com
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All right, so hello everyone, my name is Stephen Simon and welcome back to C Sharp Corner Live
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show. Good morning, good afternoon, good evening everyone who is joining us today. As always
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I'm your host Stephen Simon and we are back with yet another episode of C Sharp Corner Live
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And this one is Ask Me Anything. And if you are someone who are joining us for the very worst time
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we do this C Sharp Corner AMA show every Thursday at 7.30 p.m. ISD and 10 a.m. Eastern Time Zone
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So let us know in the comment section below to which location you're joining us from today
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And this live show is going to be really interesting as we have someone very special joining us today
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Gokhan, he is actually an independent SharePoint and Office 365 consultant for Neopsi, where he
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assists customers with building innovative, intelligent, and responsive cloud-driven solutions. So it looks like we have a very senior person joining us today. Gokhan is also a Microsoft MVP
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and regional director, which definitely tells that he's someone who not only works, but is very much
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committed towards contributing to the community. So let's go ahead and invite our guest of the show
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Koken, for today. Hi, Gokun. Welcome to the live show
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Hello. Nice to meet you, Simon. How are you doing today? I'm doing fantastic, Gokun. Really, really appreciate for your time for this live show
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I know you're someone who is very busy and really appreciate. So, go can tell me how are you, how are you doing during this pandemic
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and how has life changed? Well, I'm doing very well. Family is safe
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We are home. We didn't move that much during the pandemic. It had a big impact on our life because I travel so much
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I normally do like 45 events or 40 events per year. Oh, my goodness
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Yeah, and with the pandemic, unfortunately, we are not allowed to travel
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I'm even not allowed to leave Brussels. I can't even go to another place
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into my own country. So it's good. I'm with the family, with the two boys
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Life is doing well. Hopefully we will get all together over the pandemic
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and we will all come together and cheer together, hopefully very soon
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Yeah, until then, I think we'll have to live with these live shows, right
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So everyone doing live shows, these days all right so one thing one thing that i really find i know the guest would say is the
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most challenging part is when you have to look at screen and no one's actually watching you right
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at that that feeling when you are standing on stage looking at the people right i definitely
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i mean you said you travel almost like 40 events in a year and definitely looks like you're missing
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a lot uh so looking uh we did have an introduction video right we did talk about who you are and
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what you do still as the format of the show i would ask you to go ahead and give a little introduction
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of where you're joining us today from what you do and how you actually move into community
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okay so um my name is gokun ozif si i'm from belgium i have turkish roots uh my dad and my
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mom are from turkey so they went in belgium and i'm born in belgium um so i have the double
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nationality so you can consider me a half belgian or half turkish guy um when i finished university
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I went to actually one of the biggest consultancy companies here in Belgium
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and they literally showed me a book of SharePoint 2007 and said like
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hey, learn about that and go for certification and we have to find a job for you
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And that's actually how I did begin with SharePoint into my country
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And since then, since 2011, I've been only doing SharePoint and now more and more about Office 365 and Teams
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event teams, but like my whole career before joining Valo was about doing SharePoint, SharePoint
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online, SharePoint on-premises. And now I'm more focusing since I became actually regional director on more about the cloud
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technologies evangelizing on how you could bring cloud apps into your organization how you can actually be on the mobile first cloud first era of Microsoft
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How I did begin with the community is actually very simple. I just went to a session and I was amazed by the guys presenting and the knowledge
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And I said, like, I have to learn. I have to learn and share the passion, share the love
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because I saw in his eye, like when he was presenting, he was convinced by his knowledge, convinced by the experience
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And I said, I have to do the same. And I've been awarded MVP in 2013
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So since like eight years now. So I still, I'm young and I'm still, you know
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that kind of knowledge. Yeah, yeah, definitely. You can even look young
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So there's no doubt on that. Thank you so much. So, Gokhan, quickly, I'll ask you, I mean, definitely you do miss MVP Summit, right
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I mean, everyone who has come to the live show, they often say that they miss the MVP Summit. But here's a quick question
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When you say you are a regional director at Microsoft, what are your responsibilities and what you actually do
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I mean, is it people who are watching us for the very first time or someone who do not know
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Is it like a full-time job or a part-time job or is it a community service
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What is all that about? So there is a huge difference between being a Microsoft MVP
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and being a Microsoft regional director. So if I have to explain in a few seconds
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Microsoft MVPs are the guys who are technically very good at a certain product, at a certain experience
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Like you could be extremely good into SharePoint, into Exchange, into development techniques, into Azure
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And you do a lot for that product. you do a lot like giving product feedback to the product teams, organizing events, writing some blog post articles, and you scope on that product
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So you're an MVP. However, on the regional director side is you focus on almost everything
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You focus on SharePoint, you focus on OneDrive, you focus on Exchange, you focus on Azure
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And then what Microsoft is saying like, hey, it's not only about the product, but it's also about the projects that you have been doing
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So they look on which customers you work, they look on which projects you work, and then they say, okay, it's not about Microsoft, it's not only about Microsoft, it's also about the ecosystem
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They will look to you and see in which projects, in which tools you know from Google, from Amazon, from X, Y, and Z
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And they also look to your community engagement. Okay, maybe an MVP is very good in writing, but an RD should be good in teaching
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He should be good in writing. He should be good in organizing events
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He should be good into doing projects with big IPF5 in firewalls
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And definitely both of them are evangelization programs from Microsoft. And in both cases, you don't work for Microsoft
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However, RD is, I think, a broader program that only, I think, if I'm not wrong, only 200 person are today RDs
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So it's not like the MVP program where whenever you showcase that you technically know some stuff that you can get in
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the RD process is like very difficult to get in. But once you get in, it's like, wow, you are now an RD
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You know that you actually have some Q stuff to do into your region
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It's very nice, actually. Whenever you got that email, like, congrats, welcome, new RD
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That's a good feeling. Yeah, that definitely looks a very exciting program that you are into
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I mean, moving from MVP to an RD. And as you said, it's not just about the community
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It's also about, like, what are your projects that you work? And something that you have shared very new that is not just about the Microsoft products, it's about having a knowledge of the entire ecosystem
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So that if you go ahead and someone, if you are pitching somewhere and you need to tell that, hey, you need to have Azure and why not other cloud, you need to have a knowledge for that domain too
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So that is definitely something very interesting, Dokkan. So, Dokkan, what are we actually talking today and what are we going to cover in the next 20, 25 minutes
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So I've been mainly focusing the last six months on Teams deployments at customers and how we could efficiently use Teams and what are the advantages of Teams and the drawbacks of Teams
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Because with the cloud and the pandemic, everybody moves to the cloud because we want to do our job, get stuff done on the Microsoft cloud
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And the hub for collaboration is Microsoft Teams. And when deploying those teams to customers and explaining in trainings to the end users, to businesses, to marketing, to HR, I found a bunch of cool stuff that I think everybody needs to know
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especially if you have a SharePoint background like me, well, you will learn hopefully within the 25 minutes
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that SharePoint is the heart of Teams, but you still have to know a few tips and tricks
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to clearly understand the impact of SharePoint within Microsoft Teams. So that's what I really hope to explain
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within the coming minutes. Definitely, as I said, you have been working on Teams from past six months
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and I think so has Microsoft has been working a lot, right? There's so many updates
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I think there have caused more than 40 updates, if I'm not wrong, during the recent past
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They have to because the market is asking therefore because everyone is home
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Everyone is working from home. Well, almost everyone is working from home. And we have to still do stuff
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And if you don't respond to the market demand, well, people will look to competitors
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People will look to other, because IT people, I'm convinced of Microsoft
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I love Microsoft. I will never go away from Microsoft. But people who are not into the community, people who are not into the ecosystem, well, basically they don't care
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For them, it's remote work. And remote work with Slack or Teams or Google G Drive, they don't care
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It's remote work. How easily it is, how better it is. And if Microsoft doesn't push so hard for bringing updates, bringing innovations, bringing new features, bringing new assets, well, they will be left behind
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So it's good and bad at the same time. But it's a good thing that they're doing it because all the new innovations that they will bring is actually a light opener for all the businesses
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Yeah, definitely. I think engineering team, they are really working hard for this
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And they have really built a very good product. and they're still doing a lot of stuff
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A couple of feedbacks, yeah, they're still improving it. A couple of feedbacks, yeah, they need to go
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They have a bunch to improve, honestly. There is a huge list of improvements and demands and asks
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And, you know, it's not like you're pushing an update to a little organization with 50 people
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We're talking about Microsoft, and you can't simply just say, okay, I have a new update, just push it now
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It is really complicated to do some stuff. But yeah, a lot of exciting features
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especially in 14 days we have Microsoft Ignite I really looking forward with all the new innovations they will bring It going to be a fantastic year next year Definitely we going to talk about Microsoft Ignite what it is and
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what it's all about. We have Microsoft Build, we have this Microsoft Ignite, so definitely you can
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come back and talk about this Microsoft Ignite. It will be really exciting, Dogen. So, Guka, what
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you say? You said we go ahead and get started with your amazing demos and presentations that you have
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Let's do that. All right. I'll pull up your screen in the live broadcast
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Now, once you're in the slide, I'll put it. I am in my slide deck
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Perfect. Okay. So there we go. Thank you so much. I'm going to skip the first slide
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I only have like four slides, and then we will move into the demo environment
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because I have a lot of to show. But for those who never heard before about Microsoft Teams
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or really don't know what Microsoft Teams is, Microsoft Teams is one single experience, one capability
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or as Microsoft is saying, one hub for all the artifacts into Office 365
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Like SharePoint, all the data is stored into SharePoint, Power Automate, Power Apps
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You can bring applications into Microsoft Teams or even extend the automation with Power Automate
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You have the new tasking engine that comes to Microsoft Teams, which will gather all the tasks from Outlook from your team
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from your to-do into one single experience. Having the conversations, audio, video
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using even SharePoint framework solutions into tabs, the Office 365 or the new name
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the Microsoft 365 groups model, et cetera, et cetera. All of those artifacts are actually
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under the hub of Microsoft Teams. So if we look actually a little bit more
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into the components of Microsoft Teams, this is how it looks like
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Microsoft Teams is on top of every single artifact for the collaboration experience in Microsoft
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So every single time, whenever you create a Teams, well, it will create for you a Microsoft 365 group
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because this is the security model managed through Azure AD where you can add the users
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where you can see what permissions the users have, et cetera, et cetera
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So that is the group model that they have. And every group that will be triggered by the Teams
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will automatically for you create a SharePoint site, We'll create a OneNote notebook
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We'll create a shared mailbox. We'll still also create the Skype for Business artifacts
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because if you manage your teams with PowerShell, you still need to have the Skype for Business artifacts
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because it still contains Skype for Business DNA to create the team's team
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Then on the right side, you can see that you can extend your experience
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You can extend the team's experience with using the Power Platform, with using even outside of the Microsoft ecosystem
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and going to the Adobe PDF reader, to the Google G drive, or even to the OneDrive
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You can bring your data that hosts somewhere else and mash that data into your Teams and work on that data
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And finally, you can also build your own application, which is actually hosted on Azure
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and you can use Notification Hub as an example that we use at Valo is to push notifications
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to your application or pipelines to monitor or use the media services into your stream app
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All of that is the components of Microsoft Teams. So it is a correct statement to say that if SharePoint is down for a reason
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well, your teams will have an issue because something will not function correctly
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If your OneNote has an issue, well, again, your teams will have an issue
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If the shared mailbox or exchange is down, well, it will have an impact on the team's experience
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One of the questions I get from the customers is, can we backup Microsoft Teams
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One of the biggest questions, actually, because those legacy on-premises administrators, they love backuping everything
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But what they forget is, yes, it's cool to backup, but you need a place to restore them
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And one tool will definitely not fit to backup everything because, as I mentioned to you, a team will create a group
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will create a SharePoint experience, a shared mailbox, and a Skype for Business for the intelligent communication
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but all of the features that we are using today, well, they use artifacts of those major features
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Like if you upload a file into a team, well, it will use the SharePoint side to host the file
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However, if you drop a file into a chat, into one-to-one chat
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well, that file will be hosted into OneDrive. Another one, if you have a meeting on Teams
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and you just hit on record, well, that recording will be encoded by stream
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and then bring back to you into Teams so you can have a look on that
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So every single feature we have here is using artifacts, small feature sets
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that brings you the whole intelligence of Microsoft Teams. And yes, you can backup them
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Maybe you need a tool for Exchange for the Mailbox. Maybe you need another tool for SharePoint
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Maybe you need another tool for Stream, right? So it's quite complicated
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The storage is, I think, from an end user perspective, or even from IT perspective
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the most complicated to understand. But that image, hopefully, will give you a better
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and a clear understanding how Teams is working. And finally, the last slide before we get into a demo
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why was there a need for Teams? And why is actually Microsoft ditching Skype for Business
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It's because we needed a place which is secure, scalable, and flexible for the digital transformation
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we know that with Satya Nadella, the CEO with the mindset of mobile first, cloud first
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we can't rely on on-premise environments we can't rely on legacy infrastructure
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if there is no reason, right? and we need a place, we need a place to collaborate
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we need a place where we can just have information and check with our colleagues for data
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which is secure, scalable, and flexible that are soft teams and people who still remain on-premises
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I'm definitely okay with that because you definitely need a valid reason to stay there
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And if for X, Y, Z reason you stay there, well, you will miss a lot
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The cloud offerings, such as OneDrive, which gives you actually more than one terabyte on data
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the cloud innovations, such as AI, Delve, Project Cortex, Lists, the cloud transformations
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such as Flow or the Power Automate, Power Apps, all of that new stuff, we will miss that
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And please don't forget, If you ever try to compare Microsoft Teams with on-premises
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well, on-premises is still extremely complicated. I'm coming from a SharePoint background
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and doing only the user management, external user management, while on Teams, it's so easy
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However, in an on-premise environment, well, my God, that's so complicated. It is complicated
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So let's go now onto the MyDemo environment and see, just hearing under my teams how the SharePoint experience works with teams, right
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So I have a few teams on my right side here. I have my customer team, my intranet team, my files team
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and I have one which is called the soccer, the soccer versus football site, right
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And that one is actually a team which is connected to a SharePoint site
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because every single time if I go under the files experience just here Well you will see for those who have been using SharePoint that ribbon you have the new upload sync couple link et cetera et cetera all of that coming from SharePoint
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And that button just here, open in SharePoint, will actually open my browser
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authentic it myself, so I'm going to just authenticate myself, and then I will leave the Teams experience
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and come into the SharePoint experience, and what you will see is this is SharePoint, right
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all the files stored herein are actually stored in the backend into a SharePoint experience
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In a team, what you can do is adding a channel. And whenever you add a channel, I could say like C-sharp corner, I can add a channel
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Oh yeah, this one is not supported, but what I will do is C-sharp corner
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I will add a channel and actually a channel. You can see this as a container into your Teams
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where you will have dedicated space for your posts, conversations, for your files, et cetera, et cetera
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You can just come here, add on a plus, and then hit here on SharePoint
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or just here on Documents, and you can get the SharePoint experience
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just by hitting on that and say, okay, I want to add this one as an example
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I'm hitting on next on that side, and then I can choose a folder, and I want to say documents
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I'm giving it the name, doclib, C sharp corner, and hitting on save
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And what will happen is it will go to that site, go to that document where we have found
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and then bring that into my Teams experience. The main difference is that here
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you will see the logo of SharePoint. However, whenever you're on the Teams experience
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well, that logo will not be appearing here. What is really easy with that one
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is that this one you can remove. This will never remove the files in SharePoint
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but only the link into Teams. However, the files experience, you can't remove that
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It will remain and stay here, okay? So if we go back into the SharePoint experience
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here in what you will see is that actually what he did
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is he created a folder, which is called C Sharp Corner just here
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So for me, it is a correct statement to say that every channel we have here
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will create a folder into my shared document library. But here is a trick
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If I add a new one, add a new channel, I will call it C-sharp corner again
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While teams will say, you can't do that because the name is already taken. So what he will do is he will come check here in
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and he will say, okay, C-sharp corner is here in my SharePoint, you can't add that
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What I've been seeing with Microsoft and customers is they love using emojis
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and let me show you a trick and what you can do is you can say
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okay, hey, I can add a dollar sign just here and now suddenly from a Teams perspective
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you can add a channel. I'm adding that. Now, the provisioning engine behind Teams
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will now create the artifacts of my channel, which is fair enough
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and what we will do is I will come just here in the files experience and add a new folder
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I will call it Gokun's C sharp corner folder. I'm doing it explicitly long just to show you something
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So I did create my folder into my SharePoint experience. If I come under the C sharp corner without the dollar sign
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well, that folder is available here, which is strange, right? We never created that folder here
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It's a container, but now it looks like it's a shared container
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oh my God, that's not good. The reason of this is because SharePoint
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didn't correctly receive the dollar sign. And now instead of saying like
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hey, instead of erasing the existing one, what I will now do is I will create
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I will just use an existing folder and link it to the new channel
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So basically I'm using one folder for those two channels, which is not good
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which is, I think, a bug, but that's not good. However, and here is another trick
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I'm adding a new one, and I'm coming to here, adding a new channel, and I will say C Sharp Corner
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Again, Teams will say you can't do that because the name has already been taken
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What I will do is I will add a heart sign. Now, again, it says, okay, you can't do that
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I'm adding that. So what you would expect from an end user perspective is that the folder would be available here again, right
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No, it is not. And what you can see is now he could translate the hard sign
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Wow. So if I come back to my SharePoint experience and you can see there is a new folder
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Now, suddenly he could translate that emoji into an ASCII code and my folder is created
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Oh my gosh. I couldn't find a way today to know which emoji is supported
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which one is not. And actually, even better, I still couldn't find a way
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on blocking people using emojis into channel names. This is a big, big, big issue today
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If you want to use emojis, always be careful with SharePoint because some of those actually don't really respect
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the naming of your channel. What I will now do is I will say
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okay, well, this one, I don't like it. I'm going to just delete that. And I'm going to also delete that as well
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because it has some data that I really don't like. I'm going to delete that one as well
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C sharp corner. There we go. Delete that channel. Okay, cool. What you will think is my data is gone
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My folder is gone. However, if I do a refresh, what you will see is that that folders are still remaining
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Please, please, please, in your governance, always put something like, if I delete a channel
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the folders should be deleted as well, or you will get a SharePoint document library like this one
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It is full of examples, it is full of data that I've not been using anymore
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At the end, you will not know what you're doing and what you're focusing on, that's not good as well
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A bad thing as well with SharePoint is, if I add a channel and I give it like Gokun
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sucks, right? It's very bad, but I've seen a lot of people
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just giving strange names to the channel names. Or I've even seen like they have been doing
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like Game of Thrones, right? Like do something like that. Okay, which is like not professional
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and they just do that and they just add that channel, which will create a folder into SharePoint
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and they just begin collaborate on that. And what I will do is I will just start a new text
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add that new text just here. but then the manager makes a command like
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hey, Gokun, this is not good. You can't do Game of Thrones, please choose something else
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And what people will do is they will just hit on the three dots
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and edit this channel. And from a Teams experience, you can modify that
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You can simply say, okay, this is like project Cortona, which is more professional than Game of Thrones, right
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From a Teams experience, wow, it works perfectly. And you will even see the notifications
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like, okay, this has been changed by Goken. And what you will see is that this is still working
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However, if you come back to the SharePoint experience, I will just do a refresh to show you
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I will find my document, which has not been renamed. Always be careful on what you choose the name into a channel
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because I don't know for X, Y, Z reason, the SharePoint folder is actually not being renamed
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And let me show that to you. I will just create a new Word document herein
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I will just give something into that document very quickly and then quit the Word experience
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I really hope just this one. There we go. I have my document
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If I come back to my project Cortex or Cortona, you will see the file will appear in a few seconds here
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It just maybe need a refresh because I'm on the web version. There we go
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My document has appeared here. So what many people will do is say, oh, my God, my God, my God
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I can't just say with this. What I will do is I will rename this to Project Cortona
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Right? It's the same name. and what SharePoint will do, hey, you can do that
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You can rename a folder that's being used by a channel and now it isn't called Game of Thrones
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but it is called Project Cortona. If I come back to my team
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and just come into post and then their files again, boom, it is not available anymore
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It is not working anymore because the link between the folder that you had
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by the rename that you did, well, it is not working. Always please be careful whenever you give a name to a channel
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that this has a side effect into SharePoint as well. Okay. And it's not only with the channel
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it's also with the site that you have, right? So I have my Soccer versus SharePoint site
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which comes from the Dark King. So my first team, which was Dark King
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has been renamed multiple times. So if I just come here and edit team
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and then just say like, okay, C sharp corner and then just hit on done
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Well, from a team's perspective, this will be done. It will be renamed
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This one will be renamed as well after a few minutes or even like an hour
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However, this one will never be renamed. And don't forget that SharePoint will take the first team name
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that you will be using. And let me show that to you. I'm coming back to my teams
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And what I will do is I will just come here and create a new team
32:58
And I will create something from scratch, not from, and I will create, it doesn't matter really
33:03
you can choose private or public, but I will do the private one. And I will give the name to C Sharp Corner Rocks team name
33:12
I'm creating that. What's gonna happen in the backend is it will create a Microsoft 365 group just for you
33:20
It will ask you if you want to add some people into that group
33:25
You say, just no. And now the provisioning engine behind that has actually created the SharePoint site for you
33:32
has created, well, it's still creating because it looks like I still can't access
33:37
but it's creating a SharePoint site for you. It's creating the OneNote for it. There we go
33:41
It has created. And when now I do open in SharePoint, Well, you will see that it has the C sharp corner
33:49
He just dropped off the hashtag, but that's okay. He has a C sharp corner rocks website
33:55
So if tomorrow your manager says like, Goken, this is not good
33:59
You can't use that. Well, if you do like edit this theme
34:03
well, you can change the name project Cortex. You can change that one
34:10
From a team's perspective, this will work. However, if I come back into my SharePoint and I do refresh
34:18
well, this one will change. However, this one will always remain. It is complicated
34:29
It is extremely complicated. But those are small tips and tricks that I'm giving to you
34:34
before doing the information architecture into your SharePoint and Teams to remember
34:40
But something else that I really want to show you is the co-authoring experience with SharePoint and Teams
34:47
We know from those who come from a SharePoint background, having co-authoring in SharePoint
34:54
was extremely complicated. Honestly, from the 10 projects I've seen, maybe a half went down, we couldn't do it
35:02
or we had a lot of issues. And look how easy it is with Teams and SharePoint
35:10
If I come to my project Cortona and go under my files
35:14
you will see that document maybe is not here anymore. What I will do is, yeah, maybe I'll just come into the general
35:25
just come under here, files, and then just create a new Word document
35:29
And I will call this Gokum's doc. And I will just create that
35:35
Now I have a document into my Teams experience. I will simply quit that experience, just close this
35:44
And what I will do is hit on the three dots and then you can open this into three ways You can open it in your browser you can open it in a tab and you can edit in Teams
35:56
What I will do is I will first open this into my browser, and secondly, just to show you
36:01
I will open this into my Teams. And what I will do is I will just bring this here
36:10
and then choose the Teams experience just here. So actually what you will see is I have two
36:18
I have the same document once open in Teams with the Word experience here
36:24
and then open it here in the Word Online experience. And look how easy the co-authoring works in both ways
36:32
So I'm gonna just hit on one of those experiences here and I'm gonna write, hello, my name is Goken
36:40
Hello, my name is Goken. And then you will directly see the same happening on the Teams experience just here
36:54
And what's really interesting is if I just continue to write a few sentences just here
37:00
and I say, and happy to be here. Oh, there we go
37:08
and happy to be here. And you will see that the same will happen
37:13
on the right side, just here. So the co-authoring experience is so easy to do
37:18
that whenever you open your app, your document into the Teams experience
37:23
or the World Online experience, that you will see in real life, in real time
37:29
the SharePoint host documents being updated. And what's really cool and what I really love
37:34
is that actually you can see you can see the name G-O in the word experience
37:45
And what you will see is this, the G-O. It shows you who is actually doing the modification on that page
37:53
I've been struggling a lot to bring this to life into the SharePoint experience
37:58
into SharePoint environments and legacy environments. And look, it's simple. It's easy
38:04
it's very, very easy to do. Just use the online capabilities of Teams
38:10
and you'll be able to use the co-authoring experience of SharePoint and Teams
38:16
A final example before we close the Teams and SharePoint is what I really love is getting the documents
38:26
even if you're offline. OneDrive is a perfect example here for... The bad thing with Teams is
38:33
Well, there is a question, a huge question. Can we replace Outlook by Teams
38:41
The simple answer, therefore, is no, because Outlook has like a 22 years background
38:48
Everybody uses it. Everybody loves it. Teams is here for three years
38:52
It has a long way to go until it gets 22 years old
38:56
And one of the major drawbacks we had is the offline capability
39:01
Yes, today we have the offline capability, but it's still a major blocking factor for a lot of organizations
39:09
because you can't get the conversations, you can't get your data. And what I've been saying until we got the offline capability
39:17
to the customers is, hey, use the OneDrive sync agent. And whenever you do that, well, OneDrive will download the documents
39:26
that are into your channel, and you can consult them offline. right and one of the things i've been saying is use that button use the sync button and when you
39:37
hit on that sync button actually one drive to next generation sync client will open and say like hey
39:43
would you like to sync that document library and as one drive and sharepoint both have the same
39:49
foundation well what he will do is one drive will get the data from sharepoint bring it into explorer
39:55
view and then you can just download that document with network and then take the plane take xyz go
40:02
on train in your car modify that document and whenever you're connected onto your wireless
40:07
well it will sync that file just for you and let me show you a few examples if i open my my pc
40:14
well you will see that i have a bunch of those folders actually connected just for me and i have
40:20
a folder structure which is into my teams which is coming from SharePoint because all of those
40:27
folders data is from from SharePoint and with the OneDrive sync client I'm actually bringing that
40:33
experience here in and you can see that this file is always available and this file is into my cloud
40:40
and whenever I hit twice on that document well that document will be downloaded and always be
40:45
available for me into my document, into my PC. So that's it
40:53
I really hope you learned at least a few things with Teams and SharePoint
40:58
and what you should be actually taking care with the naming, with emojis
41:03
with the storage, with the OneDrive Sync Engine. It is a fantastic tool to work with, but you need to know what you can do
41:11
and you need to apply some little governance to have the best of best with SharePoint and Teams
41:20
It was a long talk. No, Gokun, I believe it was amazing
41:27
There's so much to take away from just, I think, from just 25 or 30 minutes, right
41:32
You gave so many of these scenarios. You did talk about what are some of the challenges you faced You did talk about the best practices and all that you just didn tell you had a demo to go ahead and do it right and I really I mean I love that part that you use emojis right I mean I would definitely use that and I think many people would use it but definitely you said right one has to check if such an emoji would work I mean it may misbehave with respect to SharePoint and also the renaming and I think renaming is something people would often do and do it but looks like
42:05
Goken, let me have your opinion. Don't you think it's kind of a little more complicated, right
42:10
Even naming stuff gets a little complicated with all that thing. It gets complicated
42:16
Those are very simple stuff that should actually be done by Microsoft
42:21
But I've been begging them for two years. Please fix that. Please
42:26
Because those are small things, very small things. But if you don't have a Goken or a Stefan Simon at your organization
42:33
who doesn't know about SharePoint, who doesn't know about Teams, well, you can be like, wow, how can Microsoft
42:40
the multi-billion companies, still not fix that? And then things get complicated because it's not a huge deal, honestly
42:48
like the emojis and renaming, and it looks like nothing. But I really wanted to get that off
42:59
but it looks really, really complicated for Microsoft. i don't know why it's just taking time i i mean they might be that engineering team might be
43:07
working hard right so they should be doing and please don't quote me on that please don't quote
43:15
please no twitter nothing on that but i think the engineering team well they don't talk too much to
43:20
each other because it's like one is sharepoint team one is a team team and they they've been
43:25
using the user voice right you have to go and vote for a feature and then they have their metrics
43:31
they look to the metrics they look to the user voice and they're doing a fantastic job but i
43:37
think for some of those and and nothing related to teams but the calendar the calendar reason
43:42
sharepoint was was one of the most demanded features i've ever seen and and yet you know
43:52
i don't know i think canada should be there i mean i'm sure i'm not using this shape one of
43:57
But if there's no calendar, this is really shocking. Yeah, we have the calendar view in Teams
44:03
We have the calendar in Outlook. And, you know, like, even the task engine that we will get soon in Teams
44:08
will aggregate all the tasks from Outlook, from To-Do, from anything else and bring them to our screen
44:15
The question is, like, why had we to wait so much, so long for getting that
44:22
And I know they can't do everything, but some of the foundations
44:26
like you said, renaming is quite important. Yeah, yeah. I mean, we are tech gig side
44:33
We can somehow think, okay, they will do it. We will somehow manage it, right? But the other team members, as you said
44:38
they're going to face a great problem. Let's say about the HR, right? If they go ahead and create a channel
44:43
and maybe if they go and change it, they may not be very happy with that
44:48
Absolutely, absolutely. Who bought this? Who gave this quotation from Microsoft Teams
44:53
Oh, my God. And that's only like in 25 minutes. I can talk about, because I have a workshop
44:59
about mastering Microsoft Teams, where I talk about the Power Platform, where I talk about SharePoint
45:06
about the owned feature by Teams, such as Tags, such as the Whiteboard application
45:12
And people just love them. It's just fantastic. Altogether, it's a phenomenal experience
45:19
Is it perfect? Is it way better than Slack? or any other competitor, I don't know
45:25
But I'm pretty confident, pretty sure that Teams is doing it in a good way
45:30
They're bringing all of those excitements and new experiences into Teams. It's just requiring some time
45:37
but I really think I love the new Microsoft. Pushing, pushing, pushing, shipping new features
45:45
shipping new features. And I think it's not only with Teams, but also with other platforms
45:51
Yeah, products. on the development side as from the IT infrastructure side
45:57
They just push, push, and ship. I love it. I mean, definitely, Google, I would agree with that
46:03
We have seen how Microsoft has changed from 2014, right, when Satya Nardala joined as the CEO
46:09
And I still remember how Azure has grown, I mean, the cloud platform, right
46:15
So I still remember. Then in 2014, it was called Windows Azure, right, not Microsoft Azure
46:20
and they had only like eight to ten different services like storage, compute, networking
46:26
and a few of them and look at them now over 200 products they have it
46:31
So I would go with you. I do love this new Microsoft
46:35
It's really amazing. It is. It really is. So Gokhan, you did mention about that you have a masterclass or a workshop where you
46:42
do all this right. So is there any link where people can go and register
46:46
Would you like to share that with that people? Is there any way? There is actually a very easy way to contact me directly or what I do is you invite me to India to a social corner event and I'll be glad to do that
47:03
I'm going to the US mostly for SharePoint Fest and European SharePoint Conference or Ignite the tours
47:09
I've been presenting the teams and the power apps and the SharePoint sessions workshops
47:14
That's the only way how I deal with sessions and workshops. However, if you are interested or anybody who listens to this is interested
47:24
my Twitter handle is xgoken. Very simple You just put an X in front of my first name and I be glad to respond to that And honestly I told to the founder of C Sharp Corner which was also an RD I just can remember
47:38
his name anymore. Yeah. And I said, like, I have to go to India because it's on my bucket list
47:44
I've been traveling the world and I've still didn't to India. After the pandemic, India is my
47:50
number one to go country because there's a huge community. There's a huge SharePoint community
47:56
there is C-Shop Corner which is like I think one of the biggest
48:00
communities in the world so there is actually no reason for me
48:04
to not go there so I have to be there definitely I mean
48:08
we would love to have you we always do these annual conferences
48:12
somewhere around in the month of April it was all planned for this year too
48:16
but you know this pandemic hit us hard so probably we're going to do next year
48:20
in 2021 and definitely C-Shop Corner is traveling to Europe and US too
48:26
We are going to like three to four countries in Europe, so definitely will have
48:30
you there too. But you coming to India is for a show. And to everyone
48:34
who is watching, I did not the Twitter, but I did share Gokin's
48:38
RD profile link in the comments. You can go ahead and click on it and there you'll find his LinkedIn
48:44
GitHub and all those resources over there. So quickly, Gokin, before we just wrap it right, so
48:50
you did talk about some of the amazing features, you did talk about some of the challenges one would face, right? But there's a lot more to go
48:58
ahead and learn and understand the ecosystem of teams as you defined in your very first step
49:03
There's so many components, right? So, what are some of the resources that is there in a platform
49:09
where one can go and learn more about the SharePoint and Microsoft Teams together
49:13
Yeah, two very authentic places to learn is the tech community. The Microsoft tech community is a
49:19
a wonderful place to learn because what they do is they also bring experts, RDs, MVPs
49:27
community reporters from all the world, and they all brainstorm together to write articles
49:34
So what you will see is the Microsoft standoff view of doing stuff, and then you have independent
49:39
experts like me writing articles, doing stuff, providing feedback. So the tech community is
49:45
for me the place number one to be. And then the second place is actually, you would be
49:51
actually surprised, is actually Twitter. A lot of those program managers and a lot of
49:57
those marketing people of teams, they're all on Twitter and they share a tremendous load of
50:02
information. I've never seen that before. Like you can't find this for SharePoint, you can't find
50:06
this for Exchange, you can't find this for any development thing, but for Teams, wow. They share
50:13
all of those articles, all of those sessions, all of those new
50:17
experiences. I've even seen people announcing new features on Twitter with Teams
50:23
I can just, after the session, give you maybe 10 or 20 names
50:27
If you just follow them, you will see how easy it is to get information from the
50:33
community, from the Ignite sessions, from the multinational events, from X, from Y, from Z
50:39
That's how I do, actually. I have a few people that I follow on Twitter which I know they will share all the latest information
50:47
all the features, all the experiences that comes through Twitter. And then I'll check on the tech community for more information
50:55
Gotcha. So this is something you're right, calling people on Twitter to get the latest updates
51:00
Oh my God. You would be surprised. I'm not calling like leaks or, you know
51:07
confidential information coming around. but I think the Twitter platform is the best way to follow a few hashtags
51:16
so just hashtag Microsoft Teams follow hashtag Teams oh my god, you would be surprised
51:22
by the amount of Microsoft peeps and community peeps sharing the knowledge on that platform
51:28
is just amazing honestly, it's just amazing and what I really love is
51:33
it brings all because you can't know everybody you can't know everybody from Teams
51:37
you can't know everybody from the SharePoint ecosystem however if you follow those influencers or if you follow those hashtags follow this guy
51:44
follow this guy you you would come all together and learn all of those new experiences coming to
51:52
the platforms amazing i think so just to wrap i think it's the community and the twitter handles
51:57
and the hashtag on the social platforms to understand how the community is working and
52:02
At the end, it's all about community. And community is actually, yeah, we
52:09
And I am on Twitter. You're on Twitter. XYZ is on Twitter. Just follow each other
52:14
Share the knowledge. Share the passion. Yeah. I personally need to figure out how well to work on Twitter
52:21
I understand Instagram a lot more. I mean, they also have hashtags
52:26
So I need to learn and understand how the student things work. Go for it. All right, Gokithan was an amazing
52:32
session. I think you guys have really loved it. There's so much
52:35
of, not many slides, but definitely a lot of experience on how you can go ahead
52:40
and look at some of the amazing things to go ahead and do with the Microsoft
52:43
Teams. Definitely a lot more to explore. We are definitely going to love
52:48
to have you back again at the C Sharp on a live shift and for
52:52
sure, fill your bucket list back here in India. I will. I will. Thank you
52:58
so much. Thank you so much, Stefan. All right, Gokin. Thank you
53:02
thank you so much i see with sam on behalf of entire c sharp on the community and its millions
53:06
of users who would like to thank you for your valuable time and contributions for your community
53:11
and we'll have you back and have a nice weekend thank you so much cheers bye
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